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Nedbank Group Limited
Notice is hereby given that the 42nd annual general meeting of the members of Nedbank Group will be held in the Auditorium, Retail Place West, Nedbank Sandton, 135 Rivonia Road, Sandown, Sandton, on Thursday, 14 May 2009, at 09:00. AGENDA |
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| 1 | To receive and adopt the annual financial statements of the company for the year ended 31 December 2008. |
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| 2 | To note and confirm the interim dividend of 310 cents per ordinary share declared by the board of directors on 5 August 2008 and the final dividend of a number of Nedbank Group shares, to be determined in terms of the capitalisation award ratio, for every 100 Nedbank Group shares held to those members who elected (or were deemed to have elected) the capitalisation award and 310 cents per ordinary share to those members who did not elect to receive capitalisation shares, as declared by the board of directors on 25 February 2009. |
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| 3 | To reelect as directors of the company |
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who retire by rotation in terms of the companys articles of association and, being eligible, make themselves available for reelection. Biographical details of the directors to be reelected are set out on pages 38 to 43 of the annual report. Prof MM Katz and Messrs JB Magwaza, ME Mkwanazi and ML Ndlovu are required, in terms of board policy, to seek reelection annually as they have served on the board for more than nine years. The performance and contribution of each of the above directors have been reviewed by the board and the board recommends that each of these directors be reelected. In addition, while length of tenure must be considered when determining a directors independence, the board believes that Prof Katz and Messrs Magwaza, Mkwanazi and Ndlovu continue to demonstrate the characteristics of independence as required by the board. |
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| 4. | To elect | ||||||||||||||
| 4.1 Mr A de VC Knott-Craig and | |||||||||||||||
| 4.2 Ms NP Mnxasana as directors of the company. | |||||||||||||||
| During the year the board of directors appointed Mr Knott-Craig and Ms Mnxasana as directors of the company. They retire in terms of the companys articles of association and, being eligible, make themselves available for election. Biographical details of Mr Knott-Craig and Ms Mnxasana are set out on pages 41 and 42 of the annual report. | |||||||||||||||
| 5 | To approve the non-executive directors fees. |
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| 6 | To approve the remuneration paid to executive directors. |
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| 7 | To reappoint Deloitte & Touche (with the designated auditor currently being Mr D Shipp) and KPMG Inc (with the designated auditor currently being Ms TA Middlemiss), as joint auditors, to hold office from the conclusion of the 42nd annual general meeting until the conclusion of the next annual general meeting of Nedbank Group. |
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| 8 | To authorise the Nedbank Group Audit Committee to determine the remuneration of the companys auditors and the auditors terms of engagement. |
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| 9 | To consider and, if deemed fit, pass with or without modification the following resolution: | ||||||||||
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ORDINARY RESOLUTION 1 |
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| Control of authorised, but unissued, shares | |||||||||||
| Resolved that authority be and is hereby granted to the directors to place the authorised, but unissued, ordinary shares in the share capital of Nedbank Group under the control of the directors to allot these shares on such terms and conditions and at such times as they deem fit, subject to the provisions of the Companies Act, 61 of 1973, as amended, the Banks Act, 94 of 1990, as amended, and the JSE Limited Listings Requirements. The issuing of shares granted under this authority will be limited to Nedbank Groups existing contractual obligations to issue shares, including for purposes of Nedbank Groups BEE transaction approved in 2005 and the NedNamibia BEE transaction approved in 2006, any scrip dividend and/or capitalisation share award, shares required to be issued for the purpose of carrying out the terms of the Nedbank Group share incentive schemes as well as any alternative coupon settlement mechanism relating to issues, from time to time, of the Nedbank Limited Tier 1 hybrid debt capital instruments. |
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| 10 | As special business, to consider and, if deemed fit, pass with or without modification the following resolutions: | ||||||||||
| ORDINARY RESOLUTION 2 | |||||||||||
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Amendment to the Nedbank Group (2005) Share Option, Matched Share and Restricted Share Scheme
Resolved to amend paragraph 12.1.2 of The Nedbank Group (2005) Share Scheme rules, by deleting the underlined words in the aforesaid paragraph: |
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Termination before the Vesting Date |
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| 12.1 | If a Participant is granted an Option in terms of the Scheme and, before the Vesting Date, the employment of such participant by an Employer terminates - | ||||||||||
| 12.1.2 | by reason of a Fault Termination, such Option shall lapse automatically on the day which is 30 days immediately following the Termination Date and shall cease to have any further force or effect; provided that the RemCom may, in its sole discretion, and prior to the end of the 30-day period referred to above, require that the Participant transfer his/her Options, prior to their lapsing, to the Trustees for a consideration no greater than any consideration paid by the Participant for such Options.’ | ||||||||||
| Ordinary resolution 2 is required, under the JSE Listings Requirements, to be passed by achieving a 75% majority of the votes cast in favour of such resolution by all members present or represented by proxy and entitled to vote at the annual general meeting | |||||||||||
| SPECIAL RESOLUTION 1 | |||||||||||
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General authority to repurchase shares
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| (a) | the repurchase of securities shall be effected through the main order book operated by the JSE trading system and done without any prior understanding or arrangement between the company and the counterparty; | ||||||||||
| (b) | authorisation thereto shall be given by the companys articles of association; | ||||||||||
| (c) | this general authority shall be valid only until the companys next annual general meeting, provided that it shall not extend beyond 15 months from the date of the passing of this special resolution; | ||||||||||
| (d) | in determining the price at which the companys ordinary shares are acquired by the company in terms of this general authority the maximum premium at which such ordinary shares may be acquired shall be 10% of the weighted average of the market price at which such ordinary shares are traded on JSE, as determined over the five trading days immediately preceding the date of the repurchase of such ordinary shares by the company; | ||||||||||
| (e) | the acquisitions of ordinary shares in the aggregate in any one financial year shall not exceed 10% of the companys issued ordinary share capital of that class in any one financial year; | ||||||||||
| (f) | the company and Nedbank Group shall be in a position to repay their debts in the ordinary course of business for a period of 12 months after the decision by the directors of the company to repurchase shares in the open market; | ||||||||||
| (g) | the assets of the company and Nedbank Group shall be in excess of the liabilities of the company and Nedbank Group for a period of 12 months after the decision by the directors of the company to repurchase shares in the open market for this purpose the assets and liabilities shall be recognised and measured in accordance with the accounting policies used in the latest audited consolidated annual financial statements; | ||||||||||
| (h) | the ordinary capital and reserves of the company and Nedbank Group shall be adequate for ordinary business purposes for the 12 months after the decision by the directors of the company to repurchase shares in the open market; | ||||||||||
| (i) | the available working capital shall be adequate to continue the operations of the company and Nedbank Group for a period of 12 months after the decision by the directors to repurchase shares in the open market; | ||||||||||
| (j) | after such repurchase the company shall continue to comply with paragraphs 3.37 to 3.41 of the JSE Listings Requirements concerning shareholder spread requirements; | ||||||||||
| (k) | neither the company nor its subsidiaries shall repurchase securities during a prohibited period, as defined in paragraph 3.67 of the JSE Listings Requirements, unless they have in place a repurchase programme where the dates and quantities of securities to be traded during the relevant period are fixed (not subject to any variation) and full details of the programme have been disclosed in an announcement on SENS prior to the commencement of the prohibited period; | ||||||||||
| (l) | when the company has cumulatively repurchased 3% of the initial number of the relevant class of securities, and for each 3% in aggregate of the initial number of that class acquired thereafter, an announcement shall be made; and | ||||||||||
| (m) | at any point in time the company shall appoint only one agent to effect any repurchase(s) on its behalf. | ||||||||||
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In terms of the proposed special resolution the maximum number of Nedbank Group shares that may be repurchased during the term of this authority, subject to (b) above, is 46 893 940 shares (10% of 468 939 397 shares in issue at 3 March 2009). The reason for and effect of special resolution 1 is to authorise the company and/or its subsidiaries by way of a general authority to acquire its/their own issued shares on such terms and conditions and in such numbers as determined from time to time by the directors of the company, subject to the limitations set out above. Should the general authority for the acquisition of shares be granted at Nedbank Groups annual general meeting, it will provide the board with the flexibility to repurchase such shares as and when the best interests of the company require it to do so. |
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Statement by the directors of Nedbank Group in terms of section 85(4) of the Companies Act
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Disclosure in terms of section 11.26 of the JSE Listings Requirements
The JSE Listings Requirements require the following disclosures, which are disclosed in the Nedbank Group 2008 Annual Report, as set out below: |
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Material change |
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Directors responsibility statement |
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Litigation statement |
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A member entitled to attend and vote at the meeting may appoint a proxy or proxies to attend, speak and vote in his/her stead. A proxy need not be a member of the company. Completed proxy forms should be received at the office of the transfer secretaries no later than 24 hours before the time appointed for the holding of the annual general meeting.
By order of the board

GS Nienaber
Company Secretary
Sandown
25 February 2009
| REGISTERED OFFICE | TRANSFER SECRETARIES IN SOUTH AFRICA | TRANSFER SECRETARIES IN NAMIBIA |
| Nedbank Group Limited | Computershare Investor Services (Pty) Limited | Transfer Secretaries (Pty) Limited |
| Reg No 1966/010630/06 | 70 Marshall Street | Shop 8, Kaiserkrone Centre |
| Nedbank Sandton | Johannesburg, 2001 | Post Street Mall, |
| 135 Rivonia Road | Windhoek, Namibia | |
| Sandown, 2196 | ||
| PO Box 1144 | PO Box 61051 | PO Box 2401 |
| Johannesburg, 2000 | Marshalltown, 2107 | Windhoek, Namibia |
| Tel: +27 (0)11 294 4444 | Tel: +27 (0)11 370 5000 | Tel: +264 (0)61 227 647 |
| Fax: +27 (0)11 295 1111 | Fax: +27 (0)11 688 5238 | Fax: +264 (0)61 248 531 |